Administrative assistant in medecins sans frontieres-france

administrative assistant in medecins sans frontieres-france

RECRUITMENT NOTICE

The French Section of Médecins Sans Frontières is recruiting for its Project in Port Harcourt, Nigeria:

FIXED TERM CONTRACT ADMINISTRATIVE ASSISTANT. MATERNITY LEAVE POSITION

Context
Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.

MSF is presently seeking applicants for the Position of:

ADMINISTRATIVE ASSISTANT. (Fixed Term Contract)

Main tasks to perform:

  • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
  • Update Social security Tax office employee files in order to meet legal requirements and duties.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
  • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Classify and prepare all accounting pieces as requested by the Administration Manager.
    October 19, 2018
    • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
  • Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management(collects, records and updates the staff individual files: individual information sheets, copy of signed contracts, amendments, records of leaves, absences, overtime, etc. then enter all the data into Homere software).
  • Management of Base and Office staff (Cleaners and Cook)
  • Other Administrative Duties as may be required.

Requirements:

  • Bachelor of Business and Administration, or Finance or Human Resources.
  • Preferred previous working experience of at least two years in relevant jobs.
  • Interest in non-profit and humanitarian activities(NGO)
  • Fluent in English
  • Essential computer literacy (word, excel, internet). Knowledge of SAGA accounting software, Homere human resource software a plus.
  • Flexibility and ability to learn and work in team.

Work Location

  • Port Harcourt (Nigeria).

Salary

  • N251,200 per month, before taxation and deductions.

Method Of Application

Submit your CV, copies of qualifications and a cover letter with contact details to the MSF Admin’ Office.

Applications are to be submitted by email only to: msff-port-harcourt-recruitment@paris.msf.org

Closing Date:  31 October, 2018.

Deadline for the submission of applications: 5pm, 31 October 2018.

Please make sure to submit your application by this date.

NB: only successful applicants will be called for interview.

Notice: No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.
MSF reserves the right to refuse hiring of a candidate having benefitted from such acts. All illicit demands of these types may be pursued through the judicial system.