logistics supervisor in medecins sans frontieres-france

logistics supervisor in medecins sans frontieres-france

RECRUITMENT NOTICE INTERNAL

Context
Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.

POSITION: LOGISTICS SUPERVISOR 1.

Main Purpose
Supervise the daily logistics activities. and provide maintenance to the MSF equipment’s, facilities and infrastructures, according to MSF protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Job Description

  • Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
  • Ensuring the check and follow-up of facilities under the line manager’s supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor’s instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
  • Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
  • Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person’s task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
  • Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
  • Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.
  • Other duties as required, but not limited to:
    • Preparing Rosters in a timely fashion
    • Drafting Maintenance Schedules for AC’s, freezers, laptops, Printer’s, washing machines/dryer’s, water dispenser’s
    • Supervise and check that these maintenance schedules are done according to MSF standard and respected by the responsible staff
    • Drafting of Weekly Movement Plan
    • Supervise and check the update of the Fleet Maintenance Chart
    • Supervise preparation of Road/Air cargo; draft Waybills, packing lists, communicate with Radio Operator regarding transport
    • Prepare and manage Daily Worker sheets (Confirmation sheet/Payment Sheet/Request sheet)
    • Supervise the accurate filing of requests and orders
    • Assist Storekeeper/Watson Technicians with scheduling and planning
    • Supervise filing of all hardcopy office documentation
    • Update contact list frequently and disseminate as require
  • Prepare worksheets and documentation for final review and approval by Manager
  • Communicate about all supervised tasks to Manager on time and ensure the necessary documents are handed over to his manager in electronical form and/or hard copy
  • Draft supplier/price lists and disseminate information as required

Required Skills and Conditions

    • Education: Essential secondary education and formal technical training
    • Experience: At least one year in MSF or 2 years in a similar post out of MSF
    • Languages: Mission language (English) essential; local language desirable.

Competences:
• Result
• Teamwork.
• Flexibility.
• Commitment.
•Stress Management.

Work Location

          • Port Harcourt (Nigeria).

Contract

          • 208 working hours per month and roster flexibility required.

TO APPLY
Submit your CV, copies of qualifications and a cover letter with contact details to the MSF Admin’ Office in Port Harcourt (No 40 Onne Road GRA Port Harcourt) (“Application Box” at the front gate).

Applications can be submitted in person or by email to: msff-port-harcourt-recruitment@paris.msf.org

Deadline for the submission of applications: 5pm, 24 October, 2018.

Please make sure to submit your application by this date.

Closing Date:  24 October, 2018.

NB: only successful applicants will be called for interview.

Notice: No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.
MSF reserves the right to refuse hiring of a candidate having benefitted from such acts. All illicit demands of these types may be pursued through the judicial system.